Image by net_efekt

If you are anything like the three of us, you’ll very likely have several projects on the go at once. That plus looking after the kids and maybe travelling the globe makes for a tribe of busy parents!

Jonathan & I frequently ask each other “What on earth did we do with our time before we had Mali?” – yet when we look back over the past few years of being location independent and running our own businesses, we have launched more projects, serviced more clients and generally just achieved more since being pregnant with, and then subsequently having Mali.

It’s most certainly not been easy…working until 2 or 3am as a new parent, when your baby still wakes for feeds every 2-3 hours is tough – and when you add travel to the mix, you can quite easily find yourself reaching breaking point much sooner than ever before.

So just how can you fit it all in? I asked both Sharon & Amy for their tips, and I’ve added mine at the bottom…

Here’s what Sharon said:

As a location independent parent you are always juggling. I know I am. Yet I still manage to handle parenting responsibilities, keep my writing clients happy and have some fun.

One of the things I have struggled with is letting e-mail be a tool instead of a distraction. I manage that by checking email at set times during the day (8 AM, 12 PM, 3 PM and 7 PM). I also use a get-things-done (GTD) approach to processing mail, by responding immediately to what I can deal with, or archiving and labeling mail as “do now”, “do soon”, “someday” or “wait for response”. This keeps my inbox under control and then I can work through email in priority order.

Two more important tools are Remember The Milk (RTM) and Google Calendar. RTM is a task list application, which integrates with my calendar and email. It’s easy to set priorities and move tasks around. Google Calendar is not only great for managing work commitments, but for scheduling family time. I have multiple calendars: one for my daughter’s increasingly hectic social life, one for my personal commitments, one for holidays around the world and a work planning calendar.

It’s important to me to make time for family — that was part of the point of becoming location independent — so in my head I schedule a couple hours every afternoon for family time.

My last big productivity “secret” is matching the work I do to my creativity peaks and troughs. That means that I do most of my writing in the morning when I am most alert, saving the afternoon for editing and other less creative tasks (though sometimes editing can be quite creative too).

I also operate a reward system for myself, especially when handling a task that I don’t find particularly inspiring. For example, I’ll allow myself a 10 minute social media break after one hour of successful work or set a target for completing a certain number of articles before making myself a cup of coffee.

Here’s what Amy said:

Prior to establishing my social media business, I was engaged in full-time education as I completed 3 degrees in English literature. Juggling research, work and home-education has been exceptionally challenging and it has only been possible to keep all the balls in the air through the establishment of routine.

For example, when the children were much younger, we established meal times, bath times, nap times and bed times and these remained fixed for as long as those times suited us as a family. By setting this structure it then became much easier to work in and around business and study commitments.

As the children got older we started to introduce a certain amount of structure to their learning. While we are ardent supporters of autonomous child-led education, for practical purposes, some established routine to daily learning has allowed us to establish and grow our business while ensuring that our children are receiving the education they need to continue widening their horizons.

Today that routine consists of maths exercises, project work and music practice before lunch, followed by free-play, story-writing, drawing, science experiments, documentary watching in the afternoon, and then a film before bed. This obviously does not account for the days when they have lessons in music, tennis, drama, and Hungarian or when we have excursions to workshops, historical sites, family visits etc.

This kind of structure means that when the children are engaged in their learning I can be working on emails, article writing, research etc. while remaining available to them if they should need assistance. I can also monitor that everything is going smoothly, give comments on their work and mark the exercises they’ve been set.

Without this basic structure, it would be very difficult to keep everything in balance. It also allows me to look back over the week and assess what has been achieved both by my kids in their learning and myself in my work, and gain satisfaction that we are all making progress and attaining a desirable level of productivity.

Here’s my advice:

To some extent, as relatively new parents, we’re still finding out what works best when it comes to running a location independent business, being nomadic and being parents to a 6 month old. My best advice so far is this:

As soon as you figure out what schedule your baby is on (or you determine what schedule they’re on, depending upon your parenting approach), fit your work in around it. One of the main benefits of running your own business and being location independent is that you don’t have to stick to the norm, you can simply implement what works for you.

For example, we currently choose to spend pretty much the whole day together as a family and then, when Mali goes to sleep (usually around 7pm), we get to work. In the days when she wouldn’t sleep until 10pm, it was exceptionally hard and Jonathan would often find himself working until 3am. These days it’s more manageable – knowing you only have a certain amount of time in which to get your “to do” list done, really focuses the mind and reduces the time-wasting. We’ll often get done in 3-4 hours what seems to take many people (often non-parents!) a day or more!

Another important part of being productive and utilising your time in the most effective way is to focus on what matters most. That is, when you have a “to do” list as long as your arm (as I frequently do), I often have to accept that I am just not going to get it all done when I want to.

Instead, I focus on what matters most. I do this by asking 2 simple questions:

1. If I don’t do this today, what is the real impact going to be tomorrow?
2. Which of these tasks will take me closer to where I want to be?

It’s hard to let go of the other stuff but I’m getting increasingly better at it, out of sheer necessity. As I said, we’ve not got it perfect yet but we’re getting better.

What are your top tips for productivity and getting things done as a location independent parent?

Image by Bill Ruhsam

Editor’s Note: This post is the 2nd in the mini series from our international tax & finance whizz, Marion Harrington. The 1st post is here. In this post, Marion tackles some of the basic and most common questions about the subject of international financial planning…

What Is International Tax Planning?

To research and propose a completely legal and transparent structure where tax, both individual and corporate (if applicable) is minimised taking into consideration nationality, residency and domicile. It is *not* about attempting to evade taxes or hide your money away – but it is about leveraging your location independent lifestyle in a tax-beneficial way.

To read the full article, head over to the Professionals blog here >>>

In the last post we looked at some of the main social and business networks that location independent parents can use, but those are not the whole story when it comes to social media.

Many location independent parents running a business will maintain profiles on other sites and will also run a blog or two. However, you still need to make sure that you are not spending too much time on social media.

To do that, you need to introduce some automation. Using my own setup as a case study, let me tell you how I do it. You already know the three networks on which I interact most, but since I love trying out shiny new web stuff, I have accounts on around 50 or so social media sites.

There are three key tools that help me to maintain these and other tools that help me with management…

Friendfeed

I use Friendfeed as my all in one aggregator for public view. (I also have a couple of other tools that I use to aggregate my lifestream for my own use, but those are less important).

Thanks to the magic of RSS, I can import virtually anything I do into Friendfeed. My current setup includes my comments collected by Backtype, Disqus and IntenseDebate , the feeds from the five blogs I write for regularly (I still need to add this one), my bookmarks from Delicious, Digg,Google Reader, StumbleUpon and Twine, and my status updates from LinkedIn, Twitter and Facebook.

The beauty of this is that most of my online interactions are collected here and I can use it to comment on and share anything I find interesting, copying those same updates to Twitter and – by the use of hashtags – to my connected sites.

Note: Friendfeed was acquired by Facebook earlier this year, so there’s always a possibility that one day it won’t be around any more. Some people has suggested Streamy as a replacement, and there’s also a list of alternatives in this Friendfeed thread.

Twitterfeed

Twitterfeed is exactly what it says – an online application that feeds Twitter. I use Twitterfeed to publish updates from the blogs I write on regularly to the related Twitter accounts. I can also use that same tool to publish the feed to Facebook and to Ping.fm, another important tool that I’ll look at in a while.

I can also post updates from my Delicious and StumbleUpon accounts. One of the reasons I like Twitterfeed is because it uses a variety of URL shorteners, including bit.ly, which means that you can track the clicks for each of your posts – making it a great business tool.

Ping.fm

Ping.fm lets you update dozens of social networks at once, making it a real boon if you want to let not only your Twitter, Facebook and LinkedIn connections know your news, but also your chat buddies from Google Talk, hi5 and Friendster.

It’s as simple as adding your networks and giving Ping.fm the permission to publish. For added oomph, you can post updates to Ping.fm from Twitterfeed too, as well as from Hootsuite, another popular Twitter tool for business.

Other Tools

Since many location independent parents have different Twitter accounts for different aspects of their business, it’s also worth having a multiple Twitter account management tool, such as Hootsuite (which has its own analytics). Tweetvisor, Brizzly, Seesmic or Tweetdeck – they all do pretty much the same thing so you can take your pick.

The Flow…

So how do you put this all together in a sensible manner. Here’s my social media flow.

• I feed everything from my blogs and other social media accounts into Friendfeed, taking care to avoid duplication
• I feed blog posts to my Twitter accounts via Twitterfeed and also use Twitterfeed to update other social media accounts via Ping.fm
• I interact mainly on Twitter, which I use to update LinkedIn, Facebook and Brazen Careerist by using hashtags.

Now that everything is set up, all I have to do is spend time on Twitter daily and check in on other social media accounts once a week for the important ones and once every couple of weeks for those that are less important. It’s a snap!

Have I got the perfect social media workflow? I honestly don’t know. What I do know is that when I am busy, as location independent parents usually are, it only takes a few minutes to maintain my presence online.

Image by Earl – What I Saw 2.0

Editor’s Note: This post a guest post by Marion Harrington, who is an expert at the whole international tax and finance side of things. We’re currently co-creating The Location Independent Guide To Tax & Finances (US edition) which will be available in February and as a primer Marion will be sharing some of the most important aspects about international tax & financial planning in this mini series…

There you are in your lounge one rainy Sunday afternoon, fantasising about your “soon to be” location independent life galloping across the desert on a camel like Laurence of Arabia, laptop squeezed in between your knees and a hump when you are knocked out of your reverie by an IRS advertisement on the TV reminding you to file your tax return.

“Goodness me yes”, you say, “I must get down to sorting out the tax thing for when I’m travelling”.

So, you Google “international tax advice” and start scrolling down through the plethora of web sites, ex-pat forums and blogs. You dip into a few…For the full article, head on over to the Professionals blog to read it there >>>